The High Point Village residents acssociation is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.
The High Point Village residents acssociation may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 2 September 2020.
What we collect
We may collect the following information:
What we do with the information we gather
We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
Internal record keeping.
We may use the information to improve our services.
We will contact you to re-confirm your residents association membership when deemed necessary.
We may periodically send promotional emails about local news other information which we think you may find interesting using the email address which you have provided.
We may contact you by email, phone, or mail for other reasons relating to the residents association.
Reasons We Share Personal Data
We are required by Ballymore Asset Management (BAML) to produce details of leaseholders that have registered for the High Point Village residents association, we will share the name and address of each member only so that BAML can confirm our membership list is accurate and that we have reached the required threshold to form a recognised residents association.
How is your data stored?
Cognito Forms - A copy of the registration form data is stored in Cognito forms, this data is deleted periodically.
Microsoft Azure - A database of the completed registration form data is kept in OneDrive, this is located in Microsoft Azure.
Sendinblue - A copy of the registration form data is stored in Sendinblue, data is deleted when a leaseholder informs us that they would like to leave the residents association.
Third Party Data Processors
We use Cognito Forms to securely collect and manage your personal information in compliance with GDPR. You can learn more about how Cognito Forms protects your personal information in the Cognito Forms Privacy Policy.
We use the Sendinblue service to send emails to leaseholders, the service holds a copy of registration data.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to your needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
How long do we hold your personal data?
Your personal data will be held on our database during the period of our active relationship. We will not keep your personal data for any longer than is necessary. Once it is no longer required we will take all reasonable steps to destroy it or erase it from our systems.
MEMBERSHIP RIGHTS
When you become a member of the High Point Village residents association you became party to a contract with the Association and under the constitution we are obliged to retain records of you as a member and to send you notices of general meetings. You can only opt out of this by resigning your membership.
Controlling your personal information
We will not sell, distribute or lease your personal information to third parties unless we are required by law to do so.
You may request details of personal information which we hold about you under the Data Protection Act 1998. If you would like a copy of the information held on you please email ra@hpvra.org.uk.
If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible at the above address. We will promptly correct any information found to be incorrect.
